Hiring now: Senior Administrative Assistant for HIPPOCRATES at University of Dublin

University College Dublin (UCD) is seeking applications for the role of EU Project Senior Administrative Assistant (Deadline: 28th March 2022)

University College Dublin (UCD) is seeking applications for the role of EU Project Senior Administrative Assistant to support the administration and project management of HIPPOCRATES, and to provide administrative support to the UCD Project Leads, Prof. Oliver FitzGerald and Prof. Stephen Pennington to lead the successful implementation of HIPPOCRATES. The role will be based in the Conway Institute for Biomedical and Biomolecular Research in UCD.

Principal Duties and Responsibilities

Although the post-holder may be asked to take on other responsibilities as required during the development and implementation of HIPPOCRATES project, the role has the following core remits:

  • Strategic and Research Management
  • Administrative, Grant and Data Management
  • Financial and Legal Management
  • Communication & Dissemination
  • Administrative Support

Selection Criteria

  • A Third Level Degree
  • Experience in managing research projects with emphasis on EU projects.
  • Experience in monitoring progress and outputs of projects, and programme reporting (e.g. reports for pharmaceutical sponsors of clinical trials, governance boards, and formal EU reporting).
  • Proven ability to work in a fast-paced and changing environment, willingness to adapt to change and proceed on decisions made with varying levels of uncertainty.
  • Excellent administration and organisational skills with a proven ability to manage and reach solutions to competing priorities.
  • Understanding of research budgets and research finances.
  • Prior experience of writing and providing feedback on reports (e.g., reports for both local research organisations such as the Health Research Board, Science Foundation Ireland and Enterprise Ireland and international programmes such as Horizon 2020).
  • Practical experience of the research funding environment.
  • Strong interpersonal skills and people-management skills: the ability to manage individuals and teams in a positive and proactive way; strong negotiation and conflict resolution skills.
  • Excellent communication skills across all communication channels (e.g. excellent oral presentation skills, written communication, etc.).
  • Organised and meticulous.
  • High level proficiency preparing reports and presentations.
  • Experience in science communication and dissemination.
  • Ability to work proactively and independently with minimal supervision and work with UCD Project Leads to prioritise activities.

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